Confidential - Internal Use Only
Greenwich Peninsula Islamic Centre
Full Documentation Analysis - April 2026
Overview at a Glance
The documents in this folder represent a comprehensive, professionally structured documentation system for a UK registered Islamic charity. The organisation operates with a clear governance framework, a multi-year strategic vision, and a documented approach to operations management.
7
Core Modules
6
Active Sub-Modules
40+
Planned Sub-Folders
1
Archive Module
2030
Strategy Horizon
Folder Structure
The folder system follows a numbered, hierarchical architecture with 7 primary modules plus an archive. Each module is designed to hold specific governance, operational, or community-facing documents.
01
Governance
01.1 Trustees
01.2 Meetings
01.3 Advisory Board
01.4 Charity Commission
01.5 Strategic Planning
01.6 Master SOPs
01.7 AGM
02
Finance
02.1 Annual Accounts
02.2 Budgets
02.3 Invoices
02.4 Grants
02.5 Bank Statements
02.6 Payroll
03
Legal & Compliance
03.1 Policies
03.2 Insurance
03.3 Data Protection
03.4 Health & Safety
03.5 Contracts
04
HR & Volunteers
04.1 Staff Management
04.2 Volunteer Management
04.3 Training
04.4 Recruitment
05
Operations
05.1 Facilities
05.2 IT & Systems
05.3 Suppliers
05.4 Events
06
Communications
06.1 Social Media
06.2 Newsletters
06.3 Press
06.4 Website
07
Programmes & Services
07.1 Education
07.2 Welfare
07.3 Youth
07.4 Sisters
07.5 Ramadan
ARC
Archive
Historical Records
Superseded Policies
Past Accounts
CMS Specification (v0.3)
The CMS Detailed Description document (v0.3, April 2026) defines naming conventions, access permissions, retention periods, and metadata standards for each folder module.
Naming Convention
YYYY-MM-DD_[ModuleCode]_[Description]_v[N]. Consistent across all modules for chronological sorting.
Access Control
Role-based permissions: Trustees (full), Staff (module-specific), Volunteers (read-only).
Retention Periods
Financial: 7 years. HR: 6 years post-employment. Governance minutes: permanent.
Implementation Platform
Liferay DXP Documents and Media mirrors this exact folder structure on the staff portal.
Strategic Plan 2025-2030
The organisation has a published five-year strategic plan covering 2025-2030 with six strategic pillars and measurable objectives.
1
Spiritual & Religious Services
Strengthen daily prayers, Friday Khutbah quality, Islamic education, and Ramadan programming.
2
Community Wellbeing
Expand welfare support, mental health outreach, food bank partnerships, and elder care.
3
Youth Development
Grow youth programmes, mentoring schemes, sports activities, and leadership pathways.
4
Financial Sustainability
Diversify income through Zakat, Sadaqah, gift aid, grants, and community fundraising.
5
Governance & Accountability
Implement trustee training, formalise advisory board, adopt best-practice standards.
6
Facilities & Digital
Maintain the mosque building and develop digital infrastructure including this portal.
Actions & Status
Folder Renumbering - Completed (6 April 2026)
All three folder renames completed. Advisory Board added as 01.3; Charity Commission moved to 01.4; Strategic Planning to 01.5; Master SOPs to 01.6; AGM to 01.7.
CMS Spec v0.3 - Updated (6 April 2026)
CMS Detailed Description bumped to v0.3. Advisory Board submodule documented. Liferay DXP confirmed as live implementation platform. Next review: July 2026.
Liferay DXP Implementation - Live
Folder structure implemented as exact mirror in Liferay DXP Documents and Media. This analysis published as a Fragment on the staff portal.
Strengths
Professional folder taxonomy with consistent numbering
Separation of governance, finance and operations
Clear retention and access control policies
Five-year strategic plan with six measurable pillars
Advisory Board formally added to governance structure
Liferay DXP used as the live document management platform
Archive module ensures historical records are preserved
Version-controlled CMS specification with scheduled reviews
Recommendations
01
Complete population of all sub-folders
Several sub-folders are defined in the spec but may have minimal content. Assign document owners for each module.
02
Formalise the Advisory Board sub-folders
Now that 01.3 Advisory Board is in the spec, begin populating Profiles, Agendas, Minutes and Register of Interests.
03
Schedule the next CMS review
CMS Spec v0.3 is due for review in July 2026. Add a calendar reminder and assign a reviewer from the Operations team.
04
Audit Liferay DXP permissions
Verify that the role-based access defined in the CMS spec is correctly reflected in Liferay DXP Documents and Media folder permissions.